Microsoft Select Agrement for DOE

Microsoft Select Agreement for DOE
Hawaii State Department of Education

Microsoft Select Agreement for DOE

Introduction

The Select Agreement is a purchasing vehicle for Microsoft software products that will generally give the Department the best available academic prices. The State has a separate MS agreement which has higher prices than the DOE Select Agreement.

Agreement Duration

From August 1, 2009 through July 31, 2012

Vendors/Ordering

Under our Select Agreement, Microsoft licenses are ordered through two companies: Dell and Hewlett Packard. Please note that their price lists costs differ. If you are buying a large quantity or higher priced items, it will be worthwhile to check prices with both of them.

Contact a reseller (contact information in the table below) for a quote on the list of items you need to order.

For software orders related to Lenovo hardware purchases from the DOE Price List No. E10-19, you will be requesting a quote for the following part numbers and descriptions from HP or DELL. Quantity should be equivalent to the number of computers being purchased from Lenovo.
1. If ordering from DELL use the following 2 lines to request a quote for the licenses needed:
  - Quantity # of WinPro 7 ALNG Upgrade A FQC-02424 (A2993619)
  - Quantity # of OfficeStd 2010 ALNG A 021-09733 (A3641871)
2. If ordering from HP (TIG or GeminiTech) use the following 2 lines to request a quote for the licenses needed:
  - Quantity # of WinPro 7 ALNG Upgrade MVL (Part# FQC-02424-ZZ)
  - Quantity # of Microsoft Office Standard 2010 All Lng MVL (Part# 021-09733-ZZ)
For other day-to-day orders of Microsoft Licenses be sure to specify if you want just LIC (license), LIC/SA (license and software assurance), and/or media. Specify which version of the media is needed especially if you are installing an older version of the software. If you purchase SA and a new version of the software is announced with in the Agreement Duration, you just have to purchase the media if you want to upgrade to the new version. If you have any problems, you may contact ISSB at 586-3200 for assistance.

Your purchase order and invoice will be your proof of license, so you should keep a copy of these. Be sure to include Attention to: in your shipping address. Your CD will be shipped from "Worldwide Fulfillment" and the shipping label may not show "Microsoft", so don't mistake this for junk mail. There should be NO shipping/handling charges. Add 4.712% tax.

The details for each vendor are:

Reseller Information
Reseller	Contact	Ordering Instructions
Dell	T.J. Niedospial Software Specialist Dell Software and Peripherals Office 866-746-1652 FAX 847-465-3277 Email: tj_niedospial@Dell.com Secondary Contact : Michael Paez Inside Sales Professional Dell Hawaii - Education & Government Office 866.537.0706 Ext 51-39106 FAX 512.283.3807 Email: Michael_Paez@Dell.com	Ordering Instructions: Dell (DOE's FMS system vendor code: 117320): Dell Marketing LP One DELL Way Round Rock, TX 78682-0326 Contact T.J. Niedospial for a quote. Quote number needs to be included on the PO made out to DELL Include in body of PO TERMS: Agreement #01S6Q607 Enrollment #6935653 Dell Quote Number: (obtained from T.J. Niedospial) Your contact name, phone & e-mail address Attention: T.J. Niedospial Preferred method of PO submittal: Email PDF scan of PO to tj_niedospial@Dell.com DO NOT MAIL ORIGINAL PO Alternate method of PO submittal if you can't email a PDF: Fax PO to Dell, attn: T.J. Niedospial At: 847-465-3277 DO NOT MAIL ORIGINAL PO. Email T.J. Niedospial at tj_niedospial@Dell.com to confirm receipt of FAX
GEMINITECH	Christie Rodgers Inside Sales Rep 808-843-1000 ext 101 Fax: 808-843-1010 E-mail: Christie.Rodgers@geminitech.net Karen James (808) 843-1000 outer islands call toll free (877) 843-0028 Fax: (808) 843-1010 E-mail: karen.james@geminitech.net	Ordering Instructions: HP (vendor code is 129472). PO is made out to HP. Contact Christie or Karen for a quote. Include in body of PO: Agreement #01S6Q607 Enrollment #8717853 Location ID#10028084 Quote Number: Contact name, phone & e-mail address Fax PO to HP at 1-800-205-4729 DO NOT MAIL HARD COPY PO.
Technology Integration Group (TIG)	Mary Ibara Toll-Free (800) 848-2397 or 808-524-6652 ext.1560 Fax: (808) 536-2845 E-mail: mary.ibara@tig.com	Ordering Instructions: HP (vendor code is 129472). PO is made out to HP. Contact Mary for a quote. Include in body of PO: Agreement #01S6Q607 Enrollment #8717853 HP Location ID# 10042506 Quote Number: Contact name, phone & e-mail address Fax PO to (808) 536-2845, Attn: Mary Ibara for verification & ordering. DO NOT MAIL ORIGINAL PO

Licenses, Media, and Product Keys

Licenses:

Since this is a volume purchase agreement, licenses are purchased separately from the physical media (typically one or more CD’s) that contain the installable product. A school or office needs to order a quantity of licenses equal to the number of machines that the software is going to be installed on. The proof of license will generally be your Purchase Order and Invoice.

Media:

Only one set of media needs to be ordered. If more sets are needed for convenience, for example to facilitate installing on a large number of machines, the school or office is allowed to make copies of the Microsoft CD. The media is inexpensive and should be ordered as needed. (ISSB will keep a master set of CD’s and will loan or make a CD copy for a school or office, but only for exceptional, hopefully rare situations.)

Product Keys:

When CD media for a product is ordered, it will not be delivered with an accompanying Product Key Code, except in the case for Macs and some server products. The Department has a master set of Key Codes for each type of product. These will be provided to a limited set of people at each school and office. You may contact ISSB at 586-3200. Or Email the following information to Corey_Chun@notes.k12.hi.us

Vendor which processed the order: HP or DELL
Dept of Education PO#:
Date of PO:
License Item Description and counts ordered:

License Obligation/Copyright Laws

The volume licenses under the Select program generally will not require product activation with Microsoft, which binds the license and software to the machine it is installed on. This step is eliminated in order to make it easier for large organizations such as the DOE to deploy software. Please be aware that the Department and each employee of the Department is obligated to comply with software licensing and copyright laws. A license is required to be purchased for each computer that a product is installed on. Once you order the license, you are free to install the product if you already have the CD, without waiting for any confirmation from Microsoft or the Vendor.

....Our standards set the course, while students, families, and community fill the sails with expectation as we voyage with the treasure of bright, young minds ready to lead the way to the future.

© Hawaii State Department of Education, P.O. Box 2360, Honolulu, HI 96804; Physical address: 1390 Miller St, Honolulu, HI 96813; phone: 808-586-3230; fax: 808-586-3234. All rights reserved. For problems/questions concerning this web site, please email the webmaster. Links to other web sites should not be considered an endorsement. DOE is not responsible for the content of external web sites.