Hawaii State Department of Education
Technology
Tech Offices
ATR
IRM
ISSB
NSSB
IT Systems
Student Systems
Applic Compatibility
Technology Programs
Internet
Internet Policy
E-Mail
Lotus Notes Help
Website, Getting started
Website, Empowerosity
Website Accessibility
Report Objectionable.
Web Page
Internet Safety
Hardware
E-Rate
Switches/Hubs pricelist
Donate/Recycle
Software
Downloads
Security Upgrade
Microsoft Select
Microsoft Viewers
Microsoft Clipart
Other
Copyright
Download school
directory as file
High Tech Hawaii .
Help
Due to the tremendous influx of large file attachments, many servers are running low on drive space and cannot store backups. Lotus Notes is not a place to store movies, pictures, presentations, audio, jokes and non-work related items. Work related items over 1,000,000 bytes should be detached to the local hard drive. If the message is to be kept, delete the attachment from the e-mail, else delete the e-mail entirely. Please remove any of the previously mentioned items from their respective emails, or delete the email(s) altogether. [041130 tcadre/tshingai]
How to Check Your Mail Message Sizes [041130 tcadre/tshingai]
- In R4, start by clicking on the All by Size view in the Navigation Pane
of your mailbox (If you don't have one, send email Help Notes/SRA/HIDOE)
- In
R5 & R6 mailboxes by clicking on Views/All Documents in the Navigation
Pane, and the Size column header. If you have questions or would like
additional instructions, send email to Help Notes/SRA/HIDOE.
How to Check Your Disk Space Usage [041130 tcadre/tshingai]
- Start Lotus Notes
- Open the Notes log...
- Method #1: Click the Databases (icon)... Workspace... Notes
Log... By
User
- Method #2: Select File... Database... Open... select each server until you see Notes Log
- Method #1: Click the Databases (icon)... Workspace... Notes
Log... By
User
Quotas and Consequences [041130 tcadre/tshingai]
Along with many Notes client improvements, new server features include the ability to track email volume and size.
We will be setting Quotas on mailboxes (256MB for Administration, 128MB for staff), if certain individuals need more room, we can raise the limits for individuals (submit position/job title/function as justification, long justifications will not be accepted). There are 2 quota levels, the max/limit and warning threshold. You will receive a different notification for each level.
If you reach the limit, you will not be able to send mail until you have deleted enough large file attachments. The space reclamation process runs nightly, so your mailbox will not show the size reduction till the next day (Note: R6 mailboxes [light blue background/buttons] have a 48 hour delay unless specifically removed from Trash).
Large mailboxes and questionable email practices may be subject to scrutiny and messages may be deleted.
More: How to archive email
© Hawaii State Department of Education, P.O. Box 2360, Honolulu, HI 96804; Physical address: 1390 Miller St, Honolulu, HI 96813; phone: 808-586-3230; fax: 808-586-3234. All rights reserved. For problems/questions concerning this web site, please email the webmaster. Links to other web sites should not be considered an endorsement. DOE is not responsible for the content of external web sites.