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Help
TIPS FOR ARCHIVING YOUR MAIL FILE
[041130 tcadre/tshingai]
Lotus Notes has a built-in archive process that is easy to use and allows you to look at the archived email as easily as it was before archiving. [webmaster 041201]
To create an archive version 4.x [041130 tcadre/tshingai]
- Open your mail file.
- Open the All Documents view.
- Select the documents you want to archive. *Do not select your Archive
Profile
- On the menu bar click Actions > Mail Tools > Archive Selected Documents
- If this is your first time archiving it will ask to set up the archive
database. Answer Yes.
- In the Archive Profile window click the Specify Archive Location button.
- In Specify Archive Location window, click OK
- Click the Save Profile button
- Click the Close Button
Now anytime you need to make more space on the server you can... [041130 tcadre/tshingai]
- Open your mail file.
- Open the All Documents view.
- Select the documents you want to archive. (Do not select your Archive
Profile)
- On the menu bar click Actions > Mail Tools > Archive Selected Documents
NOTE: version 4 has a 1GB file size limitation
To create an archive version 5 [041130 tcadre/tshingai]
- Select your mail file
- On the menu bar click Actions > Archive > Settings
- Click OK button
You are now set to archive any mail that isn't modified for 365 days
To create an archive version 6 [041130 tcadre/tshingai]
- Select your mail file
- On the menu bar click Actions > Archive > Settings
- Click Settings tab
- Check Enable archiving
- Click OK button
You are now set to archive any mail that isn't modified for 365 days
To archive selected documents on demand, version 5 & 6 [041130 tcadre/tshingai]
- Open your mail file.
- Open the All Documents view.
- Select the documents you want to archive. *Do not select your Archive Profile
- On the menu bar click Actions > Archive > Archive selected documents
To create a local replica of your mail file for archive or mobility [041130 tcadre/tshingai]
- Select your mail file icon
- File > Replication > New Replica
- Click More Settings... button
- Click Advanced tab
<= Uncheck Deletions
- Click OK button
- To update your local replica File > Replication > Replicate
It may be better to archive the mailbox first, and then remove whatever attachments/documents you need to remove from your mailbox on a server. You can send/forward the document with attachment out of your archived mailbox. Remember, once you archieve they are all "off loaded" from the server. So, if you really want to have a full backup of your mailbox file, you may want to have a backup copy of the archive itself. [041130 tcadre/tshingai]
© Hawaii State Department of Education, P.O. Box 2360, Honolulu, HI 96804; Physical address: 1390 Miller St, Honolulu, HI 96813; phone: 808-586-3230; fax: 808-586-3234. All rights reserved. For problems/questions concerning this web site, please email the webmaster. Links to other web sites should not be considered an endorsement. DOE is not responsible for the content of external web sites.