eHR Quick Online Application Guide

eHR Quick Online Application Guide
Hawaii State Department of Education

Important Notes/Tips

General

DO NOT use the internet browser back arrow.
- If you accidentally click the back arrow, try clicking on
  refresh to see if your connection can be re-established.
Disable pop-up blockers.
For security purposes the system will automatically time out after thirty (30) minutes of inactivity. Five minute warning messages will pop-up before you are logged out. If you receive the five minute warning message, please save your work immediately and resume activity to prevent yourself from being timed out.
You must have your own unique email address that is not shared with anyone else.

Need HELP?

Help may be accessed at multiple locations on each page: Instructions for each Step in the Application Process, the Help icon, Quick Tips, and Field Level Help.

Review the Instructions for each Step in the Application Process.
Review Quick Tips on the left-hand side.
Move your mouse cursor over Field Level Help located to the right of selected fields for
additional information about the specific field.
Click on the Help icon in the top right-hand corner to access this document.

Action Buttons

For selected fields of information, data is entered utilizing Action Buttons:

Personal Info – Address, Phone Number
Qualifications – Degrees, Licenses/Certificates , Student Teaching/Internship/Practicum
Events, Other Credits/Coursework
Work Experience – Professional Teaching Experience, Active Military Experience, Other
Work Experience
References
Documents

IMPORTANT NOTE for Current DOE employees only:

Changes to addresses must be made using Form 107A (Reporting Changes to Personal
Employee Information). If you have any questions, contact the appropriate Records and
Transactions section: 808-586-3395 (Certificated) or 808-586-3272 (Classified).
Access to edit existing information may be limited (i.e., existing degrees, other
credits/coursework, etc.). However, you may add new information in these areas.

Action Buttons
Title	Description
	Click to ADD a new entry when there is no data existing for this type of information. Other examples of button verbiage: Click Here to Add New Phone Number, Click Here to Add New Degrees, etc
	Click to VIEW existing entry/ies. Other examples of button verbiage: Click Here to View Selected Phone Number, Click Here to View Selected Degrees, etc.
	Click to CREATE a new entry. NOTE: Addresses and Phone Numbers are limited to a maximum of two entries.
	Click to DELETE an existing entry.
	Click to CANCEL an action.
	Click to SAVE an entry.

Icons and Navigation

Icons and Navigation
Navigation Object	Icon	Description
Button		Click to RETURN to the application (whether already submitted or pending submittal) from My Application History.
Button		Click to DELETE application before submitting from My Application History and within application steps.
Button		Click to go to the next step in the application process. NOTE: If there are required fields that are left blank, you will not be able to move to the next step and you will see an error message. Complete the required fields then click on this button to move to the next step.
Button		Click to go to return to the previous step in the application process. NOTE: If there are required fields that are left blank, you will not be able to move to the previous step and you will see an error message. Complete the required fields then click on this button to move to the previous step.
Calendar/Clock		The Calendar and Clock icon allows users to open a calendar and select a date. Users may also enter the date directly into the field if they do not want to pull up a calendar. Manually entered dates need to follow the following format: MM/DD/YYYY.
Drop down menus		Downward blue arrows indicate drop down menus which are predefined options that users may select from.
Flashlight		The Flashlight icon indicates a “look up” feature that allows users to view and select specific information. Alternatively, information may be keyboarded directly into the field.
Radio Button		Radio Buttons enable you to select a specific item that you would like to work on.
Required Fields		The asterisk indicates this is a required field. The system prevents users from moving forward with a specific task if a required field is not completed.

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© Hawaii State Department of Education, P.O. Box 2360, Honolulu, HI 96804; Physical address: 1390 Miller St, Honolulu, HI 96813; phone: 808-586-3230; fax: 808-586-3234. All rights reserved. For problems/questions concerning this web site, please email the webmaster. Links to other web sites should not be considered an endorsement. DOE is not responsible for the content of external web sites.